Privacy and shared rooms

Patient information on a shared exam-room display is protected health information. Here is how to handle it.

Lightbox is built for shared exam rooms. Patient names, initials, IDs, dates of birth, sex, study descriptions, and images on this display are protected health information (PHI). Treat the wall screen like any other clinical system in the room.

Lock when you leave

When you finish a visit — or step out — lock the screen. The signage screensaver covers Joints, and the next provider unlocks with their own card.

Lightbox also locks when:

  • The auto-lock timer expires
  • Staff room a different patient
  • Someone locks the room from Lumirai Link or Lumirai Viewer
Don’t leave the display unlocked in an empty room, or in a hallway-facing setup.

No staff login on the kiosk

Providers don’t type a Joints password on Lightbox. Access is the NFC card, plus MFA when your clinic requires it. Settings uses a separate passcode, for IT only.

That means the person who last unlocked is the clinician name on the status bar. Lock before the next provider starts, so the room doesn’t stay in someone else’s session.

What the locked screen can still show

While locked, the patient chip may still show initials and study counts so staff can confirm the right person is roomed. Images stay hidden behind the signage. If your clinic wants a fully de-identified wall between patients, unroom the patient in Link or Viewer when the visit ends.

Inking

Marks you draw are local to this display and disappear when you close inking or lock the screen. They aren’t stored with the study. See Inking.

What the kiosk stores

This Windows PC may keep:

  • The settings passcode (IT only)
  • Lumirai Link display credentials and placement
  • A local cache of signage videos for the locked playlist
  • Joints session cookies used to open displayed studies

IT can clear cached videos under Settings → Downloads. Don’t store clinic passwords anywhere except the Settings fields meant for the display account.

Shared-room checklist

  1. Room the patient and select studies in Lumirai Link or Lumirai Viewer, not on Lightbox.
  2. Unlock with your card only when you are in the room with the patient.
  3. Close inking when you finish pointing at the images.
  4. Tap Lock view, or tap your card, before you leave.
  5. If the next visit is a different patient, confirm Link or Viewer has roomed them — Lightbox will lock on the change.